Umbrellas

The ROI of sales and marketing investment is immediately tangible, while investment in customer service is a long game.

Buyers trust people over brands, and brands are getting crowded out of their traditional spaces, so why throw more money at the same go-to-market strategy when you could activate a group of people who already know and trust you?

Customers are a source of growth you already own, and a better and more trusted way for prospects to learn about your business. The happier your customers, the more willing they are to promote your brand, the faster your flywheel spins, and the faster your business grows. Not only is this the right thing to do by your customers, it’s the financially savvy thing to do for your business. It’s a win-win-win.

Why is it so financially savvy to tap into your customer base as your best growth opportunity?

At some point, your acquisition math will break.

More and more businesses are moving to a recurring-revenue, or subscription-based model. A recurring revenue model means customers pay a monthly fee for membership or access to products.

A recurring revenue model makes it easy to project expected revenue over a set period of time. Understanding how money moves in and out of the business makes headcount planning, expansion planning, and R&D efforts far easier.

Luckily it doesn’t matter if your company is subscription-based or not — a recurring revenue model contains lessons that apply to all businesses. Before we dive in, there are three core assumptions this model relies on.

What every company has in common with recurring-revenue business

Revenue models

First, every business has a defined total addressable market, or TAM. Your TAM is the maximum potential of your market. It can be bound by geography, profession, age, and more — but in general, every product serves a finite market.

Second, every company aims to create repeat customers — not just subscription-based ones. All of the examples below are businesses that benefit from recurring revenue, even if it’s not formalized through contracts or subscription fees:

  • A beauty products store where customers typically purchase refills once every three months
  • A hotel chain that becomes the default choice for a frequent traveler
  • A neighborhood restaurant that’s cornered the market on Saturday date nights

Third, the key to growth is to retain the customers you already have, while expanding into the portion of your TAM that you haven’t won yet.

The easiest way to understand why thinking about your business like a subscription-based company does is valuable is to walk through the following hypothetical examples of Minilytics Inc. and Biglytics Inc.

Customer service is worth the investment — here’s the math that proves why

Acquisition Math

Minilytics starts with a customer base of 10 people, and a churn rate of 30% — meaning three of their customers will not buy from them again. Each of Minilytics’ salespeople can sell five new customers per month. Because Minilytics’ customer base is so small, they only need to hire one salesperson to grow.

Fast forward several months, and Minilytics now has 50 customers, 15 of whom churn. To grow, Minilytics’ CEO has to bring on three more salespeople, who create additional overhead cost — their salaries.

You can probably see where this is going. At 100 or 1,000 customers, Minilytics’ CEO simply cannot hire enough salespeople to grow. The sheer cost of paying a staff to simply maintain a business that’s losing 30% of its customers each month will shutter most businesses on its own.

While Minilytics is struggling to plug the leaks in its business, something else is happening that will tank the company — even with an army of salespeople.

Remember TAM? While Minilytics’ CEO was hiring salespeople to replace churned customers, the company was also rapidly burning through its TAM. Generally, customers that churn do not come back — it’s hard enough to gain a consumer’s trust. To break trust through a poor experience, then try to rebuild it, is nearly impossible.

Even if Minilytics is able to afford a rapidly expanding sales team, it’s been rapidly churning through its TAM. Eventually, Minilytics will run through its entire total addressable market — and there will be no room to grow.

Not convinced? Here’s another way to think about how to best allocate money between marketing, sales, and customer service.

Consider Minilytics and Biglytics, both with a CAC of $10 and a budget of $100.

Investing in Customer

Minilytics hasn’t invested in a well-staffed or well-trained customer service team, so their churn rate is 30%. Three customers churn, so they spend $30 replacing them. All of the remaining $70 is spent on acquisition, ending with 17 customers.

At Biglytics, things are different. Customer service isn’t the biggest part of the budget, but the team is paid well, trained well, and knowledgeable enough to coach customers who need help.

Because Biglytics has proactively spent $10 of your budget on customer service, their churn rate is much lower, at 10% (for the record, a churn rate of 10% is terrible — we just chose it to keep numbers simple). Biglytics replaces their single churned customer for $10 and spends the remaining $80 on eight new customers, netting out at 18 customers.

A one-customer difference doesn’t seem significant. But that $10 Biglytics invested in their customer service team has been working in the background. Customers they brought on last year have seen success with the product because of great customer service, and have been talking Biglytics up to their friends, family, and colleagues. Through referrals and recommendations, Biglytics brings on five more customers without much extra work from the sales team.

This means Biglytics has not only brought on six more customers than Minilytics in the same timespan, it also brings down their average CAC to $7.14.

Building a good customer experience is the foundation of growth

Growing a sustainable company is all about leverage.

In plain English, if you can identify the parts of your business model that require great effort but provide little reward, then re-engineer them to cost you less effort or provide more reward, you’ve identified a point of leverage.

Most companies hunt for leverage in their go-to-market strategy, which usually involves pouring money into marketing or sales efforts. Customer service, customer success, customer support — or whatever you call it (at HubSpot, we have a separate team dedicated to each function, but we’re the exception) — has traditionally been viewed as a cost center, not a profit center.

It’s not hard to understand why. The ROI of sales and marketing investment is immediately tangible, while investment in customer service is a long game.

But most companies mistakenly try to optimize for fewer customer interactions, which just means issues don’t get addressed. Because they’re thinking short-term, it ends up costing them dearly in the long term. Too many businesses think once a sale is made and the check’s cleared, it’s on to acquire the next new customer.

That doesn’t work anymore. The hardest part of the customer lifecycle isn’t attracting their attention or closing the deal — it’s the journey that begins post-sale.

Once your customers are out in the wild with your product, they’re free to do, say, and share whatever they want about it. Coincidentally, that’s when many companies drop the ball, providing little guidance and bare-bones or difficult-to-navigate customer support. This approach, quite frankly, makes no sense.

Think about it this way: You control every part of your marketing and sales experience. Your marketing team carefully crafts campaigns to reach the right audiences. Your sales team follows a playbook when prospecting, qualifying, and closing customers. Those processes were put in place for a reason — because they’re a set of repeatable, teachable activities you know lead to consistent acquisition outcomes.

Once a customer has your product in their hands, one of two things will happen: Either they will see success, or they will not. If they’re a new customer or first-time user, they might need help understanding how to use it, or want to learn from other people who have used your product, or want recommendations on how best to use it. Regardless of what roadblocks they run into, one thing is for sure: There’s no guarantee they’ll achieve what they want to achieve.

This is a gaping hole in your business. No one is better positioned to teach your customers about your product than you. No one has more data on what makes your customers successful than you. And no one stands to lose more from getting the customer experience wrong than you.

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A version of this post was first published on HubSpot Research.


Two Models That Prove the ROI of Customer Service was originally published in ThinkGrowth.org on Medium, where people are continuing the conversation by highlighting and responding to this story.

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